Getting Started with TeamPrompt in Under 2 Minutes

You can go from zero to a working team prompt library in under two minutes. This tutorial walks through the four steps: creating your workspace, adding your first prompt, installing the browser extension, and inviting your team. No credit card required — the free plan covers everything you need to get started.

Step 1: Create Your Workspace (30 seconds)

Head to teamprompt.app/signup and create an account with your email, Google, or GitHub login. An organization is created automatically for you. Give it a name — this is what your team will see when they join — and you are in.

Your workspace is the central hub where all prompts, security rules, and settings live. Everything your team does flows through this workspace, so the name should be recognizable: your company name, department, or team name works well.

Step 2: Add Your First Prompt (30 seconds)

Click "New Prompt" in the sidebar. Fill in three things:

• Title — A clear, scannable name like "Summarize Support Ticket" or "Draft Blog Outline"
• Content — The prompt itself. Use {{variables}} for parts that change each time, like {{customer_name}} or {{topic}}
• Tags — A few keywords that make the prompt easy to find later: "support," "summary," "customer"

Click Save. Your prompt is now in the library and ready to use. If you want to add more detail, you can also include a description explaining when and why to use this prompt — helpful for teammates who did not write it.

Here is an example to get you started:

Title: Summarize Customer Ticket

Content: "You are a customer support specialist. Summarize the following {{ticket_type}} ticket in 2-3 bullet points. Focus on: the customer's core issue, any steps already taken, and the recommended next action. Tone: {{tone}}."

That template works for every ticket type your team handles — just fill in the variables when you use it.

Step 3: Install the Browser Extension (30 seconds)

Click the install banner in your dashboard (it detects your browser automatically) or search for "TeamPrompt" in the Chrome Web Store, Firefox Add-ons, or Edge Add-ons. Click Install, then click the TeamPrompt icon in your browser toolbar and sign in with the same account.

Once signed in, the extension syncs your prompt library automatically. Open ChatGPT, Claude, Gemini, Copilot, or Perplexity and you will see the TeamPrompt button ready to go. Click it to browse your prompts, select one, fill in any variables, and click Insert — the prompt drops directly into the AI tool's input field. No copy-pasting, no tab switching.

The extension also activates the security shield. If your workspace has DLP rules enabled, the extension scans every outbound message for sensitive data before it reaches the AI tool. A green shield icon in the corner confirms that protection is active.

Step 4: Invite Your Team (30 seconds)

Go to the Team page in the sidebar. Click "Invite Member," enter their email address, and choose a role:

• Admin — Full access including settings, billing, and security configuration
• Manager — Can manage prompts, approve submissions, and view analytics
• Member — Can use prompts, submit new ones for review, and use the extension

They will receive an email with a link to join your workspace. Once they sign up and install the extension, they immediately have access to every approved prompt in your library. For larger teams, use "Import Members" to upload a CSV of email addresses and roles in bulk.

What to Do Next

With your workspace, first prompt, extension, and team in place, here are the most impactful next steps:

• Add 5 to 10 more prompts — Collect the prompts your team already uses and add them to the library. Focus on the ones people use at least a few times per week.
• Enable security rules — Go to the Security Rules page and click "Enable Default Rules" to activate DLP scanning. This immediately starts protecting against common data leaks like API keys and credentials.
• Install a compliance pack — If your team handles sensitive data (healthcare, finance, legal), enable the relevant compliance pack for industry-specific detection rules.
• Set up quality guidelines — Define your team's standards for AI interactions — tone, format, required disclaimers — and make them available in the Guidelines page.
• Check the analytics dashboard — After a week of usage, review the analytics page to see which prompts your team uses most and where there are gaps.

The free plan includes up to 3 members and 25 prompts, which is enough to validate the workflow. When you are ready to add more team members or unlock advanced features like custom security rules and analytics, upgrade from Settings. Every paid plan starts with a 14-day free trial and no credit card is required upfront.