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GDPR Compliance

GDPR Compliance for AI Tools

Under GDPR, transferring personal data to AI providers without proper controls can result in fines up to 4% of annual revenue. TeamPrompt helps by scanning prompts for personal data, blocking or redacting before it reaches AI tools, and providing audit evidence of data protection measures.

The AI risk for GDPR

Personal data in prompts

Employees paste customer emails, phone numbers, addresses, and names into AI tools for content generation or analysis.

Cross-border data transfer

Sending EU personal data to US-hosted AI services (OpenAI, Anthropic) without adequate safeguards.

No data minimization

GDPR requires processing only necessary data. AI prompts often include more personal data than needed.

Right to erasure gaps

Once data is sent to an AI tool, you can't guarantee deletion — making DSAR compliance harder.

How TeamPrompt ensures GDPR compliance

GDPR compliance pack detects EU-specific personal data: national IDs, IBAN numbers, EU phone formats, VAT numbers
Auto-redaction enforces data minimization by replacing personal data with placeholders before sending
AI Tool Policy blocks unapproved tools, preventing data transfer to unvetted providers
Metadata-only logging mode — TeamPrompt itself can operate without storing prompt content
Audit trail demonstrates Article 32 security measures to supervisory authorities
User education explains data protection requirements when violations are caught

GDPR Detection Rules

Install the GDPR compliance pack with one click. These rules activate automatically.

Email Address

Personal and work email addresses

warn

EU Phone Number

European phone number formats

warn

EU National ID

National identification numbers (varies by country)

block

IBAN Number

International bank account numbers

block

EU VAT Number

VAT identification numbers

warn

Physical Address

Street addresses and postal codes

warn

FAQ

Frequently asked questions

Does TeamPrompt process personal data?

In metadata-only mode, TeamPrompt logs only the action taken, AI tool used, and timestamp — no prompt text is stored. The DLP scan happens in real-time and the content is not persisted.

Is TeamPrompt GDPR compliant?

Yes. TeamPrompt offers a Data Processing Agreement (DPA), supports metadata-only logging, and processes data in accordance with GDPR requirements.

How does this help with DPIAs?

The AI Tool Policy and audit trail provide evidence for Data Protection Impact Assessments — showing which tools are approved, what controls exist, and how violations are handled.

How it works

Three steps from install to full AI security coverage.

1

Install

Add the browser extension to Chrome, Edge, or Firefox — or use the built-in AI chat. No proxy or VPN needed.

2

Configure

Enable the compliance packs for your industry, set DLP rules, and add your team's prompts to the shared library.

3

Protected

Every AI interaction is scanned in real time. Sensitive data is blocked before it leaves the browser. Your team has a full audit trail.

Ready to secure your team's AI usage?

Drop your email and we'll get you set up with TeamPrompt.

Free for up to 3 members. No credit card required.