What is an AI acceptable use policy?
An AI acceptable use policy (AUP) is a formal document that defines how employees may and may not use AI tools in the workplace. It covers approved tools, data handling rules, prohibited activities, and accountability expectations.
Policy Components
What an AI acceptable use policy covers
Every feature designed to help your team work smarter with AI.
Approved tools
List which AI tools are authorized for use and which are prohibited, eliminating shadow AI and tool sprawl.
Data handling rules
Define what types of data can and cannot be shared with AI tools, including PII, confidential, and regulated data.
Prohibited activities
Specify activities that are not allowed, such as sharing trade secrets, making automated decisions without review, or bypassing security controls.
Roles and responsibilities
Clarify who is responsible for AI oversight, incident reporting, and policy enforcement at each organizational level.
Monitoring and enforcement
Describe how AI usage is monitored, how violations are detected, and what consequences apply for policy breaches.
Training requirements
Mandate AI safety training for all employees and specify how often training must be completed and refreshed.
Benefits
Why organizations need an AI acceptable use policy
FAQ
Frequently asked questions
How is an AI AUP different from a general IT AUP?
An AI AUP addresses unique AI risks like data leakage to model training, prompt injection, hallucination liability, and the use of AI-generated content. General IT AUPs do not cover these AI-specific concerns.
How does TeamPrompt help enforce AI policies?
TeamPrompt enforces data handling rules through DLP scanning, controls which AI tools are accessible through the extension, and provides audit logs that demonstrate policy compliance.
How often should we update our AI AUP?
Review quarterly at minimum, and whenever new AI tools are adopted, new regulations take effect, or significant incidents occur. The AI landscape changes rapidly.
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Learn moreHow it works
Three steps from install to full AI security coverage.
Install
Add the browser extension to Chrome, Edge, or Firefox — or deploy it to your whole team via MDM. No proxy or VPN needed.
Configure
Enable the compliance packs for your industry, set DLP rules, and add your team's prompts to the shared library.
Protected
Every AI interaction is scanned in real time. Sensitive data is blocked before it leaves the browser. Your team has a full audit trail.
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